Email Management

automated & intelligent

Email Compliance, Archiving and Efficiency

MxHero Mail2Cloud


(an mxHero strategic partner)

Email Management - Accurate & Easy

Imagine a world where the most important emails and attachment-based content in your organization were automatically and intelligently filed into powerful cloud & hybrid content management platforms.

  • Capture emails as they are received across the organization

  • Auto-file messages (& attachments) by client, project, patient, matter … or however you define

  • Authorized search from any device - mobile, desktop, etc.

  • Organize old email repositories with modern cloud storage


MxHero allows you to do just that and much more.

mxHero automatically files emails to the correct cloud storage folder (defined by you). Capture & organize on-going communications in real-time and get old emails records within easy reach.

Emails Automatically Organized in Your Cloud

MxHero analyzes email messages and attachments and saves them to the correct folder in your content management system

  • Fully automatic option, requires no user intervention

  • Supports complex filing hierarchies using message date, recipient, company, message content, etc.

  • Works with any email system

  • Current supported storage targets: Box, Egnyte, OneDrive, Google Drive

Drag&Drop to native email folders


MxHero's central administration panel remotely creates custom folders directly in end user email accounts. Emails moved into these folders are intelligently filed to the correct folder in the organization's cloud storage.

For example, a client email dragged into the mxHero folder in Outlook, is automatically filed into the correct client folder in the company's cloud storage. (see video demo)

  • No software required by end user

  • Compatible with every email program

  • Compatible with every device (mobile, laptop, etc.)

  • Multiple auto-filing folders can be configured by user, group (e.g. business unit) or the entire organization - each with its own filing logic.

Emails Optimized for Cloud Content Storage

  • Message bodies converted into PDFs for easy preview and rapid, indexed search

  • PDF messages automatically saved with your naming convention, ex. 20180115-Proposal.pdf (date stamp - subject name)

  • Attachments saved separately and conveniently linked to the PDF message

  • Meta-data added to all saved messages and attachments, allows for powerful searches like “find me all documents from"

Overcome Email Overload

  • Reduce inbox sizes by up to 90% without changing access to your messages

  • Move email or only email attachments to your secure cloud

    • Replace moved attachments with links to cloud stored files

Replace Your Legacy Email Archives

Many organizations are required to archive their emails. Legacy archive solutions are often expensive, hard to use, add complexity and little value to corporate IT. MxHero gives you the option to:


  • Replace your legacy email archive solution with your modern cloud storage service

  • Benefit from your investment in cloud storage - you may already have unlimited storage offered by your cloud storage service

  • Simplify your IT operations. Consolidate all data (email & document) into a single "silo".

  • Leverage cloud storage features like modern UI, governance, compliance and mobility

MxHero can move emails stored in vulnerable Microsoft PST files to your secure cloud

  • Unpack PST files into your cloud storage

  • Augment security and accessibility to critical email record